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Hickory Fountain Green Recreation Council
COVID-19 Operational Plans



COVID-19 Operational Plan for conducting program/activities inside HCP&R Facilities.


Updated: 9/29/2020

Hickory/Fountain Green Recreation Council (HFGRC) is committed to providing a safe and healthy environment for all program/activity participants, coaches, instructors, adult volunteers, parents and spectators. To ensure this safe and healthy environment, HFGRC has developed the following COVID-19 Operational Plan in response to providing community based recreational activities during the COVID-19 virus pandemic. Each HFGRC program/activity working in coordination with the Harford County Parks and Recreation (HCP&R) Recreation Specialist and responsible HCP&R Facility Attendant(s) will be tasked with implementation of this plan during use of HCP&R Indoor Facilities. The goal of this plan is to mitigate the potential for transmission of the COVID-19 virus during conduct of HFGRC program/ activities being conducted in HCP&R indoor facilities. Implementation of this plan will require the full cooperation of ALL involved parties. Everyone from the participant, coach, instructor, volunteer, parent and family spectator(s) must understand their role in order to comply with the plan while also being accountable for their words and actions to ensure overall program success. Only through this cooperative effort, can the HFGRC establish and maintain the desired safe and healthy environment for all program/activity participants, coaches, instructors, adult volunteers, parents and spectators.

The HFGRC Operational Plan follows the guidance of the United States Center for Disease Control, the State of Maryland Department of Health, Harford County Health Department and HCP&R Guidance and addresses the following precautions to slow the spread of the COVID-19 Virus:

Individual Accountability

  • Wear a mask per State and Local Government direction
  • Wash your hands often with soap and water
  • Cover your mouth and nose while sneezing or coughing
  • Avoid touching your eyes, nose and mouth
  • Avoid contact with sick people
  • Avoid crowds, especially in poorly ventilated spaces
  • People who are feeling sick should stay home and if necessary consult with a health care provider for direction
Social Distancing
  • Practice social distancing (minimum distance of 6 feet between persons) whenever possible
  • Avoid handshaking, high fives, hugging and other intimate types of greeting or celebratory actions
HCP&R Facility Protocols
  • Follow facility protocols for entering, exiting and requirements while inside to include cleaning and disinfecting
  • Follow drop-off/pickup procedures (no more than 5 minutes prior to scheduled start/end times)
Administrative Requirements
  1. This plan will be shared with all participants from each program/activity and will be placed on the homepage of the HFGRC website.
  2. This HFGRC COVID-19 Operational Plan is intended to serve as an overarching plan for HFGRC programs/activities. Each HFGRC program/activity may implement additional instructions specific to the nature and conduct of the program/activity. The responsible HFGRC program/activity director will distribute specific guidance to all program/activity participants.
  3. Participation in HFGRC programs/activities are subject to the family’s or adult participants comfort level. If you feel uncomfortable about continued participation in an HFGRC program/activity, contact the program/activity director immediately. HFGRC supports your decision regarding participation and refunds will be provided minus any expenses incurred by the program/activity prior to notification.
  4. Overall group size of the HFGRC program/activity will be based upon 75% of HCP&R indoor facility capacity.
  5. All HFGRC program/activities must have received an approval permit from the responsible HCP&R Recreation Specialist to use any designated HCP&R Indoor facility for conduct of the program/activity.
Masks/Face Coverings
  1. In accordance with Executive Order Number 20-09-28-01 from the Governor of the State of Maryland, masks/face coverings are required to be worn by everyone, including program/activity participants and coaches/instructors/adult volunteers, upon entry, exit and at all times inside any HCP&R Indoor Facility to include going back and forth to bathrooms. While inside any HCP&R indoor facility, the following rules apply to all participants, coaches, instructors, adult volunteers, parents and spectators of HFGRC programs/activities.
    1. Participants: All participants will be required to wear masks while participating in any HFGRC indoor program/activity with the following exception; If an individual, while participating in a physical activity feels that wearing a face mask/covering poses a bona-fide safety risk, then that individual does not need to wear a mask/face covering while participating. This is an individual (adult participant or parent/legal guardian) decision, where the decision maker assumes the responsibility for and claims the safety risk, not HFGRC or HCP&R.
    2. Coaches, Instructors, Adult Volunteers: Masks will be required to be worn during any HFGRC program/activity while inside HCP&R Indoor Facilities especially when social distancing is not feasible.
    3. Parents/Spectators: Anyone who is not participating in the HFGRC program/activity (i.e. parents/siblings ≥ 5 years of age/spectators) will be required to wear a mask while inside HCP&R indoor Facilities.
Social Distancing
  1. Social distancing guidelines will be required between participants, coaches, instructors, adult volunteers, parents and spectators during practices, games, activity sessions whenever and wherever possible to include sitting in bleachers, permanent seating or while standing in designated viewing areas. (Refer to the specific HFGRC program/activity guidance regarding the number of allowable spectators based upon social distancing criteria and designated viewing areas)
  2. Participants will have a designated area to store their personal belongings/totes/equipment bags with a minimum distance of 6 feet between participant belongings.
  3. Participants, coaches, instructors, volunteers will promote social distancing guidance when possible by avoiding team huddles and celebratory high fives.
  4. Each specific HFGRC program/activity (i.e. dance, indoor soccer, adult soccer, wrestling, etc.) will set guidelines for the number of parent(s)/guardian(s)/family members/spectators allowed to safely attend programming within the HCP&R Indoor Facility to support social distancing especially where conduct of program/activity space is limited.
Health Screening and Contact Tracing Requirements
  1. The program/activity coach, instructor, or designated adult volunteer MUST conduct a brief health screen of ALL participants prior to commencing practice, games or activity sessions to include any participant that enters the area if they are running late (refer to Option 1 or 2 below). NOTE: Health screening is to be performed closest to the facility entry/exit doorway as possible.
    1. OPTION #1: Conduct temperature screening if “non-contact” temperature monitoring equipment is available. Document results.
    2. OPTION #2: Ask each participant if they are experiencing any symptoms or are not feeling well. Document results. (Reference Appendix A for health screen questioning guidance)
    3. ACTION: Any participant with a temperature ≥ 100.4 deg F, having a persistent cough or not feeling well will be asked to immediately leave the HCP&R indoor facility program/activity area. (Reference Appendix B for symptoms of COVID-19)
  2. Attendance of ALL program/activity participants, coaches, instructors, volunteers, parents and spectators IS REQUIRED to be taken and kept in a designated program/activity logbook for each practice, game or activity session for the duration of the scheduled season. Maintaining this attendance log is the responsibility of the program/activity coach or instructor however the collection of data can be delegated to an adult volunteer (assistant coach/instructor, team parent). Exercise control in regard to handling of the logbook as attendance and health screen information collected is sensitive.
HFGRC directs that the program coach, instructor, designated assistant coach or team parent adult volunteer will be responsible to conduct the health screening process prior to all team practices, games, activity sessions. Based upon the health screen response of the program participant, the program coach, instructor or designated alternate adult volunteer will engage the participants parent to clarify any health screening responses to determine if the participant is able to participate in a practice, activity session or game. For adult activities, each adult participant is responsible for correctly reporting their health screen information to the program/activity person responsible for conducting the activity event. If in question, coaches, instructors and/or adult volunteers will default conservatively to removing the participant from the planned activity. For youth activities (ages ≤ 17 years of age), the participants parent(s)/guardian(s) are ultimately responsible to correctly report the health of their child to enable their participation in the planned practice, game or activity session. For adult activities (ages ≥ 18 years of age), the adult participant is ultimately responsible to correctly report their health.

COVID-19 Requirements
  1. If any HFGRC program/activity representative is made aware of a positive COVID-19 test, the program/activity must notify Rob Sargent (HFGRC President) and Shanna Jay (HCP&R Recreation Specialist) immediately, who will then contact the Harford County Health Department for guidance. (Reference Appendix C)
  2. If a program/activity participant, coach, instructor, adult volunteer or household family member has displayed any signs of illness in the most recent 10 days, then that person MUST NOT attend the practice, game or activity session. (Reference Appendix C)
Hygiene Controls
  1. Each participant will be required to bring their own water bottle. ABSOLUTELY NO SHARING OF WATER BOTTLES OR USE OF FACILITY DRINKING FOUNTAINS.
  2. HFGRC recommends all coaches, instructors, volunteers and participants bring their own hand sanitizer for team and/or individual use.
  3. ALL common equipment used to conduct the program/activity MUST be cleaned and sanitized after each practice, game or break in program/activity session schedule when possible.
  4. NO SPITTING will be allowed by program/activity participants at any time unless injured and designated collection devices (i.e. towels, buckets) are being used to collect spital.
Entry/Exit/Execution Protocols
  1. Practices, Games, Activity Sessions will be spread out to allow time for participants and volunteer staff to arrive and exit the premises with an attempt to avoid crowding the parking lot and entry/egress pathways as much as possible. Additionally, practices, games activity sessions MUST be kept strictly to the scheduled time allotted.
  2. Drop-off and pick-up times are 5 minutes before HFGRC program/activity scheduled start and completion times
  3. All participants and volunteer staff will be required to exit the facility at completion of their scheduled HFGRC program/activity unless they are directly involved in cleaning and/or sanitization of equipment, touch points. This requirement includes back to back scheduled program/activity scenarios if applicable.
Be safe, be healthy and have fun!

Robbie E Sargent
Rob Sargent
President - HFG Recreation Council

Appendix A Health Screen Questioning Guidance
Question #1: Do you have any of the following symptoms: Fever within last 24 hours, cough, shortness of breath or breathing difficulties in the last 14 days?
Question #2: Have you been in close personal contact (i.e. within 6 feet for more than 15 minutes) within the last 14 days with anyone testing positive (+) or diagnosed with a laboratory confirmed COVID-19 infection, or with anyone who has a suspected COVID-19 case with test results pending or anyone who has been told by a health care provider that is very likely that they have COVID-19?

NOTE: Any coach, instructor and/or adult volunteer administering the health screening process MUST maintain confidentially regarding health status information.

Non-contact Temperature Monitoring Equipment

  1. The use of non-contact temperature monitoring equipment is recommended however, use is optional as it comes at a cost to the individual HFGRC program/activity.
  2. Allowable Threshold is a temperature reading ≤ 100.4 Deg F.

Appendix B Symptoms of COVID-19 Illness

  • Fever or Chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny noise
  • Nausea or vomiting
  • Diarrhea
Anyone feeling sick as evident by experiencing any of these symptoms are directed to stay home and if necessary consult with a health care provider for direction. NOTE: This is not an all-inclusive list of symptoms. Refer to a health care provider for questions or guidance regarding symptoms.

NOTE: The vast majority of people recover from COVID-19 infection. Most people will have mild or moderate symptoms. Older people and those with pre-existing conditions have a greater risk for more serious illness.

Appendix C  
Scenario #1: Actions to be taken if a/an program/activity participant comes in contact with a positive COVID-19 test case in family NOT exposing program/activity participants

  1. Parent or adult participant MUST immediately notify the HFGRC Coach, Instructor or Adult Volunteer.
  2. Participant must be removed from the program/activity and quarantined for a minimum of 2 weeks to mitigate exposure to others.
  3. Participant must be tested at an approved COVID-19 testing facility or health care provider office.
  4. Coach, instructor or adult volunteer will notify the HFGRC program/activity Director of individual being quarantined.
  5. After receiving 2 consecutive negative (-) test results or upon receipt of a release letter from a medical health care provider, the participant, coach, instructor and/or adult volunteer can return to the program/activity.
Scenario #2: Actions to be taken if a/an program/activity participant has displayed any signs of illness in the most recent 10 days or has been diagnosed positive (+), that person MUST NOT participate in program/activity practices, activity sessions and/or games.
  1. Parent or adult participant MUST immediately notify the HFGRC Coach, Instructor or Adult Volunteer.
  2. Participant must be removed from the program/activity and quarantined for a minimum of 14 days to minimize exposure to others.
  3. Coach, instructor or adult volunteer will notify the HFGRC program/activity Director of individual being quarantined.
  4. Program/activity Director will notify the HFGRC President and the HCP&R Recreational Specialist of individual being quarantined.
  5. Participant must be tested at an approved COVID-19 testing facility or health care provider office.
  6. HFGRC will begin contact tracing to determine potential exposure to other program/activity participants to include opposing teams if game play has commenced. Program/activity participants identified through contact tracing will be required to be tested at an approved COVID-19 testing facility or health care provider office. NOTE: Contact tracing may result in shutting down the entire program/activity team, teams and/or dancing session participants for a minimum of 14 days.
  7. In-parallel, sanitization of the HCP&R Indoor facility will begin. The HCP&R indoor facility may require complete shutdown of the facility until sanitization is complete to acceptable standards. Facility shutdown may impact shutting down other HFGRC programs/activities until the facility can be restored to a safe environment.
  8. After receiving 2 consecutive negative (-) test results or upon receipt of a release letter from a medical health care provider, participant(s), coaches, instructors and/or adult volunteers in quarantine can return to the program/activity.



COVID-19 Operational Plan for use of Harford County Public Schools (HCPS) Outdoor Facilities


Updated: 11/9/2020

Hickory/Fountain Green Recreation Council (HFGRC) is committed to providing a safe and healthy environment for all program/activity participants, coaches, instructors, adult volunteers, parents and spectators. To ensure this safe and healthy environment, HFGRC has developed the following COVID-19 Operational Plan in response to providing community based recreational activities during the COVID-19 virus pandemic. Each HFGRC program/activity working in coordination with the Harford County Parks and Recreation (HCP&R) Recreation Specialist will be tasked with implementation of this plan during use of Harford County Public Schools (HCPS) and/or Harford County Parks & Recreation (HCP&R) Outdoor Facilities. The goal of this plan is to mitigate the potential for transmission of the COVID-19 virus during conduct of HFGRC program/activities, i.e. Baseball, Softball, Soccer and Girls Lacrosse regardless of season being conducted at HCPS and/or HCP&R outdoor facilities. Implementation of this plan will require the full cooperation of ALL involved parties. Everyone from the participant, coach, instructor, volunteer, parent and family spectator(s) must understand their role in order to comply with the plan while also being accountable for their words and actions to ensure overall program success. Only through this cooperative effort, can the HFGRC establish and maintain the desired safe and healthy environment for all program/activity participants, coaches, instructors, adult volunteers, parents and spectators.

The HFGRC Operational Plan follows the guidance of the United States Center for Disease Control, the State of Maryland Department of Health, Harford County Health Department and HCP&R Guidance and addresses the following precautions to slow the spread of the COVID-19 Virus:

Individual Accountability

  • Wear a mask per State and Local Government direction
  • Wash your hands often with soap and water
  • Cover your mouth and nose while sneezing or coughing
  • Avoid touching your eyes, nose and mouth
  • Avoid contact with sick people
  • Avoid crowds, especially in poorly ventilated spaces
  • People who are feeling sick should stay home and if necessary consult with a health care provider for direction
Social Distancing
  • Practice social distancing (minimum distance of 6 feet between persons) whenever possible
  • Avoid handshaking, high fives, hugging and other intimate types of greeting or celebratory actions
HCP&R and HCPS Facility Protocols
  • Follow all HCPS and/or HCP&R outdoor facility protocols for entry, exit and during facility usage to include pickup/drop off plans
  • HFGRC Youth Recreational Soccer, HFGRC Baseball (Fall) and HFG Softball (Fall) planning to deliver recreational sporting activities in the fall of 2020. The HFGRC has adopted the COVID-19 Plan (later) guidelines for use regardless if using a HCPS or HCP&R outdoor facility.
It is the expectation of the HGFRC Board of Directors that all HFGRC program chairpersons will review, understand and comply with the following COVID-19 Operational Plan. The position of the HFGRC BOD will be provided in italics after each outline item of the plan. Safety of the program participants, volunteer coaches and program volunteers is paramount during these unprecedented times. To ensure this safety, everyone from the participant, coach, volunteer, parent and family spectators must understand their role in order to comply with the plan while also being accountable for their words and actions to ensure overall program success.

The following is the approved HFGRC COVID-19 Operational Plan for use of HCPS and HCP&R Outdoor Facilities. This plan has been drafted referencing the COVID-19 Plan for use of HCPS Outdoor Facilities submitted on June 19, 2020 by Kathy Burley, Director HCP&R. This guideline does not supersede or eliminate the responsibility of all involved to adhere to the guidelines provided by the State of MD or the Center for Disease Control (CDC).

This plan is intended as a checklist to help staff and participants ensure best practices are being implemented and followed to promote a safe/healthy environment for program participants, volunteer coaches and program administrators and family members.  
  1. The HFGRC program representative (coach/designated assistant coach and/or team parent) MUST conduct a brief health screen prior to commencing any practice or game activities to include if a participant arrives after the scheduled program/activity start time.
    1. Ask each participant if they are experiencing any symptoms or are not feeling well. Based upon the health screen response of the program participant, the program coach or designated alternate will engage the participants parent to clarify any responses to determine if the participant is able to participate in the practice or games.
    2. Non-contact temperature equipment is optional and up to each individual program whether it will be used or not.
    3. The participants parent(s)/guardian(s) are responsible to correctly report the health of their child to enable their participation in the planned practice or game event.
    4. Any participant not feeling well will be asked to leave the area.
    5. If in question, default conservatively to removing the participant from the planned activity.
    NOTE: It is recommended that a health screen logbook is kept during the season for all participants.
  2. Clean all equipment that is touched/handled by any participant/coach before and after each practice session/game.
  3. Attendance is restricted to participants, their parent(s)/guardian(s) and their family (plus coaches). No general public attendance is allowed per State of MD guidelines.
  4. Attending parent(s)/guardian(s)/family must remain in the designated spectator area and practice social distancing.

    NOTE: Spectators who choose not to practice social distancing and not wear a mask not only jeopardize their health and the health of those around them, they also jeopardize our (HFGRC) ability to provide a recreational activity for the community. We ask the program coach to communicate spectator expectations at the first gathering of participants and their respective parent(s)/guardian(s) and repeatedly during the season. Coaches and/or designated program volunteers will kindly remind their spectator population to practice social distancing and/or wear a mask during the event/activity.
  5. All participants, coaches and family members are to wear face masks when feasible and safe.

    NOTE: It is the responsibility of the participants parents to determine if their child will be required to wear a face mask/covering DURING participation in the practice or game while on the playing field. HFGRC Coaches and program volunteers will be required to wear face masks when in the presence of the program participants and while on the sidelines during games. Participants serving as player substitutes positioned on the sidelines during games will also be required to wear a face mask until they are called to enter the playing field. At this time, the participant will default to their parent’s direction.
  6. All participants/coaches/volunteers must bring their own water bottle – NO “team” water bottles.
  7. Programs/teams to work together with their Recreation Specialist to maximize the distance between teams. Through time and space management of available fields.

    NOTE: The program chairperson will work with the Recreation Specialist to develop the program execution plan for their recreational sporting activity regarding teams, coaches, fields and assigned time of use. It is the responsibility of the program coach to have a field usage permit prior to using any field and to be using the field per the directions of the permit. DO NOT assume a field to be open on a day or time outside the direction of your permit. Program coaches must coordinate with their respective program chairperson who in turn will coordinate with the Recreation Specialist to revise the permit if required.
  8. Program representative is to maintain attendance records for purposes of notification in the event a participant is determined to be contagious.

    HFGRC Position: It is the ultimate responsibility of the program coach to keep attendance records. The program coach can delegate this administrative action to a designated assistant coach or program volunteer, however the coach retains responsibility for management and oversight of the data collection process. Attendance records and health screening requirements should be kept in a logbook (refer to HFGRC Position in response to #1 above regarding use of a logbook). Accurate attendance records will prove critical in the performance of contact tracing to control the spread of the virus if a program participant is to come in contact with another participant or coach that is exhibiting the symptoms of COVID-19.
  9. Have copies of the State Guidelines available to provide on request.
  10. Outside food vendors are not permitted at this time.
We at HFGRC encourage everyone to understand their COVID-19 responsibilities and do their part in following these guidelines so we may offer outdoor recreational activities in the community. We take compliance with these guidelines very seriously. The benefits of participation in recreational activities from a mental and physical well-being for all involved; participants, coaches, program volunteers and spectators, outweigh the inconvenience or personal rebellion of practicing social distancing or wearing a mask. Lets all do our part to breathe some fresh air and have some outdoor fun!

Respectfully,

Robbie E Sargent
Rob Sargent
President - HFG Recreation Council